Terms and Conditions

Definitions The terms used in these Terms and Conditions, written with capital letters, have the meanings given below:
  • Terms and Conditions – these terms and conditions, which constitute the content of the Agreement for participation in the Conference and additional Workshops.
  • Agreement – the agreement for the Participant’s participation in the Conference or additional Training, concluded between the Conference Organizer and the Participant in accordance with the provisions of the Terms and Conditions.
  • Conference – the Amputation Forum “Pre-rehabilitation”, held on October 24–25, 2025, at Q Hotel Plus Kraków, ul. Wygrana 6, 30-311 Kraków.
  • Conference Organizer – FUNDACJA CENTRUM REHABILITACJI ZNOWU W BIEGU, based in Kraków, 30-408 Kraków, ul. Odrzańska 13/2, NIP 6793175570, REGON 381525090, entered into the register of associations of the National Court Register kept by the District Court for Kraków-Śródmieście in Kraków, 11th Commercial Division of the National Court Register under KRS number 0000749510.
  • Participant – a participant in the Conference or additional Workshops.
  • Sending Entity – an entity that concludes an Agreement with the Conference Organizer for the participation of the Participant in the Conference or Workshops.
  • Training – a part of the Conference in which participation is possible after additional registration and an additional fee, according to the rules described in point III.10–11 of the Terms and Conditions. The list of available Trainings is available at www.forumamputacji.pl.
  • Conference Office – the office operating during the Conference at its venue.
  • GDPR – Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).
  • Consumer – a natural person who performs a legal act with an entrepreneur that is not directly related to their business or professional activity.
  • Conference Program – The planned program outline of the Conference is available at www.forumamputacji.pl. The Conference Program will be published by September 10, 2025.
I. Conclusion of the Agreement – registration for participation in the Conference
  1. The parties to the Agreement for participation in the Conference or Workshop may be: the Participant or the Sending Entity.
  2. If the Sending Entity is the party to the Agreement, it concludes the agreement in its own name, but on behalf of the Participants indicated by it during registration. The Sending Entity is obliged, in particular, to make conference or training payments for all registered Participants, depending on the registration scope, and is also responsible for ensuring that those Participants comply with the Terms and Conditions. The Sending Entity undertakes to familiarize registered Participants with the Terms and Conditions and all other arrangements.
  3. The Agreement (registration) is concluded by completing the online form through the online registration system available at www.forumamputacji.pl.
  4. Subject to paragraph 5 below, the registration deadline is October 10, 2025.
  5. If the participation limit is reached before the date indicated in paragraph 4 above, the Organizer has the right to stop further registration and close the participant list early.
  6. After the deadline indicated in paragraph 4 above, depending on availability, participation can only be registered at the Conference Office during on-site registration, unless the Organizer individually agrees to another registration method. Such agreement may be expressed in particular by confirming the acceptance of the registration.
  7. If the Conference Organizer accepts a registration submitted after the deadline in paragraph 4 above, it does not guarantee the full participant package.
  8. Participation in the Training is possible after payment of the fee specified in point IV of the Terms and Conditions.
  9. Registration for participation in the Conference and Workshop made in a manner inconsistent with the Terms and Conditions may not be accepted.
  10. Due to educational reasons, the number of Training places (as described at www.forumamputacji.pl) will be limited. The Participant will be able to attend the Training (the participation fee is specified on the website www.forumamputacji.pl) only after selecting the appropriate option in the online form, depending on availability, and after completing all formalities related to participation. Qualification for the Training will be based on the order of payment receipt by the Executive Organizer of the Conference. If a Participant’s payment is received after all places have already been paid for, the Organizer will refund the payment within 7 days to the bank account from which the payment was made and inform the Participant or the Sending Entity accordingly, based on the contact details provided during registration.
II. Fees – amount and scope
  1. Participation in the Conference is free of charge. The fee for participation in the Trainings is available at www.forumamputacji.pl.
  2. The Training participation fee for Participants INCLUDES:
    • participation in the selected workshop and sponsor exhibition,
    • conference materials package,
    • certificate of participation,
    • training materials package
  3. Payments can be made by bank transfer based on a pro forma invoice sent to the email address provided in the registration form.
  4. In the case of payment by bank transfer, the Participant or Sending Entity must make the payment within 3 days of concluding the Agreement (registering via the online registration system).
  5. If no payment is made or if the payment is lower than the required amount, the Participant or Sending Entity will be asked to pay the difference. If payment is not made or completed, the Conference Organizer will have the right to cancel the registration by October 10, 2025. If the Participant or Sending Entity made any payment, it will be refunded to the bank account from which the transfer was made, minus 30% of the amount paid. For Consumers, settlements will be made in accordance with applicable law.
  6. Participation in the Conference and Workshops is possible after making the payment.
  7. The VAT invoice data provided in the registration form are final. The VAT invoice will be issued according to the provided details.
III. Withdrawal from participation in the Conference or Trainings and change of the paying entity
  1. The Conference Participant or Sending Entity has the right to withdraw from the Agreement without giving a reason under the terms described below.
  2. If the Organizer receives the withdrawal statement: a) by October 10, 2025, the Participant or Sending Entity will receive a refund of 70% of the Workshop fee; b) after October 10, 2025, the Participant or Sending Entity will not be entitled to any refund of the conference or Workshop fee.
  3. The provisions of points a) and b) do not apply to Consumers, for whom the settlement…